Student Organization FAQs

1) Find three other USG students that want to be a part of the organization (at least 4 total including yourself). Among your group, you will need at least a president, treasurer, and a secretary.
2) Find an advisor (a Faculty/Staff member on USG's campus) that's willing to help guide your group. The Macklin Center can assist you if you do not have one in mind.
3) Draft your organization’s Mission and Goals and submit your Student Org Enrollment Form.

Complete a Student Org Enrollment Form. Once the form is completed, a Macklin Center representative will confirm within 3 business days and attach your Student Org Information Sheet (which will contain your Org details and Important links to resources to manage your Org/Club). 

All registered Student Organizations are provided with $250 of seed funding per academic year (July 1-June 15). These funds can be used to support your events and meetings. Please submit the Fund Request Section of the Student Org Event Form at least 7 days ahead of when needed. Student Organizations are responsible for keeping track of their own budget. *Note: USG is unable to reimburse individuals for purchases.

Some student groups decide to open a private bank account in which to store their organization's funds. Always contact the bank where you wish to open an account to determine exactly what will be required. You will also need a Tax Identification (ID) Number (aka an Employer Identification Number or EIN), which you can apply for online through the IRS website. The Macklin Center does not manage or advise on external fund management or bank accounts.

Fundraising - we highly encourage organizations to fundraise to increase their available funding. Interested student organizations must submit a Fundraising Request Section of the Student Org Event Form at least 7 days prior to any fundraising activity.

For special circumstances, you may apply for additional funding. If you are interested in pursuing this, please email usg-studentlife@umd.edu and include specific details regarding your request (what, how much, why, how the funds will be used, etc.)

Newly registered organizations must submit a group Gmail address and password as part of their Org Enrollment Form in order to obtain access to the EMS room reservation system. If you are part of a renewed student organization and do not have access to this information, please contact us.

Currently, USG does not have any contract with a caterer. Student Organizations are now allowed to order from an outside vendor UNLESS the event is one being managed by Melissa Marquez. Please note that the vendor of your choosing must be able to deliver. Please complete Delivery/Takeout Request Section of the Student Org Event Form at least 7 days ahead of time. We ask that you include a cell phone number that is easiest to reach you in order to list you as the delivery contact. 

Basic supplies (posterboard, markers, paints, board games, etc.) are available to use/borrow from the Student Org Collaboration Space in IV-1322M. For any returnable items (paints, board games, etc.), you are expected to sign them out and return them the next business day.

For items not in the Org Collab Space, please review and complete Student Org Event Form for the list of items. A coordinator will confirm and provide pick-up instructions from Macklin Center office.

We have nine lockers, measuring 14.5" x 22.5" x 19.75", which will be "rented" out on a first-come, first-serve basis. Interested orgs: please complete Student Org Locker Rental Form as soon as possible. Note that lockers can only be accessed during Macklin Center business hours.

Tables may be reserved through EMS. You must complete Student Org Event Form at least one week ahead of time. Visit the Student Org Tutorial on Rise 360 for detailed food sale & safety rules and regulations.

1) Complete an Event Promotion Form for multiple digital promotion opportunities. This will also allow the event to be posted in the Suitable app.
2) Flyers are allowed to be posted on bulletin boards around campus: please do not tape them to walls, windows, elevators, or in bathrooms.

1) Participate in events such as the Student Organization and Leadership Expo and Student Involvement Fair each fall and spring.
2) Host a meeting or event that encourages prospective members to attend.
3) Co-sponsor an event with another organization that may have like-minded students.

Contact The Macklin Center with any questions regarding clubs and organizations at USG.