This position is located in Rockville, MD, at The Universities at Shady Grove (USG) -
Reporting to The Universities at Shady Grove’s (USG) Chief Strategy Officer, the Organization and Management Coordinator is responsible for all aspects of managing the office of the executive director. This position is responsible for meeting management encompassing a large number of and variety of committees and councils, developing agendas and communication materials. The position independently manages USG’s highly complex scheduling needs, determining and utilizing technologies designed to streamline and optimize executive office calendars. Prepares briefings, attends meetings, records focused and concise meeting topic summaries, and facilitates the development of action items based upon priorities. Frequently represents the executive director in an administrative liaison capacity within USG as well as with external organizations. This position will create, develop and maintain multi-layered, technology based organization, filing, and record keeping systems, maximizing use of technology and tools available for these purposes.
SALARY RANGE: $67,000 - $80,400
POSTING DATE: 01/23/2025 OPEN UNTIL FILLED. BEST CONSIDERATION DATE: 02/12/2025 - Posting Close Date: NA
MINIMUM QUALIFICATIONS:
Education: Bachelor’s degree from an accredited college or university.
Experience: One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
Knowledge, Skills, and Abilities:
Other: Additional work experience as defined above may be substituted on a year-for-year basis for up to four (4) years of the required education. Knowledge of clerical and administrative procedures and systems such as filing and record-keeping. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to multitask and prioritize assignments.
PREFERENCES:
Experience serving in a multi-faceted liaison, administrative role within an executive office
Knowledge of and solid experience with a variety of software productivity tools
Experience supervising direct reports
PHYSICAL DEMANDS:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift up to 50 pounds and carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.
JOB RISKS: Not Applicable to This Position
Benefits Summary:
For more information on regular-exempt benefits, click here Link.
BACKGROUND CHECKS:
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility:
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO/AA Statement
The University of Maryland, College Park is an Equal Opportunity/Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland https://uhr.umd.edu/employee-resources/employment-compliance/affirmative-action
Title IX Non-Discrimination Notice
The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.
DIVERSITY STATEMENT:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Women, minorities, LGBTQ+, veterans, and people with disabilities are encouraged to apply.